Health Care Reform Act Disclosure Deadline - Updated

Oct. 1 marks the deadline for employers to distribute exchange notices to their employees and new hires under the Patient Protection and Affordable Care Act (PPACA). This process will inform employees that subsidies may be available to them through the Marketplace. Here are some tips to help your clients provide the notices correctly:
  • Employers that employ one or more employees and have more than $500,000 in annual dollar volume of business must send the notice to employees.
  • Employers are required to send only the first page of the notice. Pages 2 and 3 are optional.
  • There are two notices, one for employers that provide a health plan and one for employers that do not provide a health plan. Spanish-language model notices are also available.
  • Notices may be mailed or sent electronically. The Department of Labor (DOL) also permits them to be distributed in renewal packets, new hire kits, attached to paychecks or personally handed out to every employee (full time or part time, even if they are not participating in the health plan). Employers should document how the notice was provided, including the date it was provided.
  • Email for questions or for assistance.